Difference between revisions of "Pre-Billing Audit List"

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==About This Program==
 
==About This Program==
The Prebilling Audit List is used to preview unbilled tickets
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The Pre-Billing Audit List provides a detail list of tickets entered, whether they came from Ticket Maintenance, Quick Ticket Entry or Import Tickets. These are the tickets in the main ticket file, and are open, unbilled tickets. See the diagram for a complete view of ticket flow in and out of the main ticket file.
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Run the Audit List after entering and transferring tickets and before running Print Invoices, to verify all quantities, prices, and other data entered. This is the point in the invoicing process to catch any mistakes on the tickets. Keystone prints warning messages on the Audit List for any errors that it can detect (such as an invalid Tax Authority). One possible error is entering two tickets belonging to the same job with different Job Ids. This would cause two invoices to print. The Missing Ticket Report at the end gives you a heads-up if any ticket numbers are missing from the sequence(s).
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File the Pre Billing Audit List as a record of the detail entered during ticket entry.
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==Pre-Billing Audit List Options==
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====Sequence and Selection====
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The Pre-Billing Audit List can be sequenced either by Customer, by Plant or by Ticket Number to facilitate crosschecking. Use selection options to match your invoicing selections, if you invoice selectively.
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====Options tab====
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{|
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!Option
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!Usage
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|-
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!Print Missing Ticket Report
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|Check this box to print a listing at the end of the report detailing any ticket numbers missing from the sequence between the first ticket number and last ticket number appearing on the report.
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|-
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!Product Totals
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|This option determines what summaries, if any, you want printed at the end of the report.
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|-
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!None
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|No summaries.
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|-
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!Units of Measure
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|Print yardage and tonnage totals of all tickets listed. Totals are printed for all units of measure that are set up to subtotal— for a product to add into UM totals, both its Unit of Measure and its Product Class must have Subtotals checked. (see Units of Measure file maintenance, page 153.)
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|-
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!Product Summary
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|Print product totals for all tickets listed. Totals print for all products that you set up to subtotal. As with UM totals, products whose Unit of Measure and Product Class have Subtotals checked will be included. For each product, five summary statistics are printed: total quantity sold, number of tickets, average load size, total dollar sales and the average unit price charged.
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Latest revision as of 04:50, 11 October 2019

Billing & Accounts Receivable
Invoicing

About This Program

The Pre-Billing Audit List provides a detail list of tickets entered, whether they came from Ticket Maintenance, Quick Ticket Entry or Import Tickets. These are the tickets in the main ticket file, and are open, unbilled tickets. See the diagram for a complete view of ticket flow in and out of the main ticket file.

Run the Audit List after entering and transferring tickets and before running Print Invoices, to verify all quantities, prices, and other data entered. This is the point in the invoicing process to catch any mistakes on the tickets. Keystone prints warning messages on the Audit List for any errors that it can detect (such as an invalid Tax Authority). One possible error is entering two tickets belonging to the same job with different Job Ids. This would cause two invoices to print. The Missing Ticket Report at the end gives you a heads-up if any ticket numbers are missing from the sequence(s).

File the Pre Billing Audit List as a record of the detail entered during ticket entry.

Pre-Billing Audit List Options

Sequence and Selection

The Pre-Billing Audit List can be sequenced either by Customer, by Plant or by Ticket Number to facilitate crosschecking. Use selection options to match your invoicing selections, if you invoice selectively.

Options tab

Option Usage
Print Missing Ticket Report Check this box to print a listing at the end of the report detailing any ticket numbers missing from the sequence between the first ticket number and last ticket number appearing on the report.
Product Totals This option determines what summaries, if any, you want printed at the end of the report.
None No summaries.
Units of Measure Print yardage and tonnage totals of all tickets listed. Totals are printed for all units of measure that are set up to subtotal— for a product to add into UM totals, both its Unit of Measure and its Product Class must have Subtotals checked. (see Units of Measure file maintenance, page 153.)
Product Summary Print product totals for all tickets listed. Totals print for all products that you set up to subtotal. As with UM totals, products whose Unit of Measure and Product Class have Subtotals checked will be included. For each product, five summary statistics are printed: total quantity sold, number of tickets, average load size, total dollar sales and the average unit price charged.